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Job Details

Senior Executive Assistant to SVP

Location
Atlanta, GA, United States

Posted on
Aug 14,2019

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Job Description:
About us
Bringing True Hospitality to the world.
We want to welcome you to a world of bringing True Hospitality to everyone. When you join us at IHG®, you become part of our global family. A welcoming culture of warmth, honesty and a passion for providing True Hospitality.
We pride ourselves on letting your personality and passions shine, recognizing the individual contribution you make and supporting your ambition to learn and create your own career path. In making a difference to our guests and owners, colleagues and communities, every day is a chance to create great and unique experiences, in your own way.
With over 370,000 colleagues in nearly 100 countries sharing our values, there’s countless opportunities at your fingertips.
We’re growing; grow with us.
Job Summary
Perform a variety of advanced administrative duties of a highly responsible and confidential nature for a senior level executive responsible for a major functional area or division in order to support department/division business operations. Use experience and knowledge of company and executive priorities to make decisions on daily activities, key meetings, schedule changes, etc. Ensure an efficient and productive environment for executive.  Anticipate the needs of the assigned executive and proactively address and solve potential issues.  Reports to band 3 or higher positions (i.e. SVP, C level or President)
Your day to day
Essential Duties and Responsibilities
Primary tasks include:
managing calendar
managing complex international travel, gone every 3 weeks (flights, car service, hotel, details)
Lots of meetings with her team
expenses
project management, ad hoc projects
Organize, prioritize and expedite flow of work through assigned executive(s) office. Initiate follow-up actions, interpret and communicate executive’s instructions to other personnel, and perform high level administrative support duties for the executive as needed.
Act as gatekeeper for executive to determine importance of Adjust schedules, meetings and activities based on the executive’s daily priorities and activities which may change frequently. Anticipate potential conflicts in priorities and solve them appropriately.
May provide answers to immediate issues in the executive’s absence or contact the executive remotely to alert him/her of critical work situations. Provide guidance to individuals in executive’s reporting structure regarding division policies, procedures, practices, etc. in order to resolve problems or determine appropriate course of action.
Research and compile data from a variety of sources. May analyze and summarize data to provide executive with relevant information and/or recommendations for management decision-making.
Perform special projects for the executive or functional area, which may include coordinating and organizing various activities with a variety of personnel and assuming responsibility for completion.
Compose and type a variety of correspondence and draft correspondence for executive’s signature.
Maintain executive’s appointment calendar; coordinate meeting arrangements (i.e., facilities, contact applicable parties, etc.); make extensive international and domestic travel arrangements; coordinate activities to ensure smooth flow of business operation.
Organize and maintain relatively complex administrative and departmental records;
Monitor and report on the progress/status of various highly visible or sensitive projects as needed or requested.
Perform other support duties as assigned to facilitate the smooth operation of the assigned functional area.
What we need from you
Required Skills
Education
– High School Diploma or equivalent combination of education and work-related experience
Experience
– Typically 6-10 years secretarial experience and 5 years supporting Senior Management or equivalent work-related experience
Technical Skills and Knowledge
Must be flexible and available outside of business hours (via text or email)
Must be proactive in anticipating needs, have the ability to look at the calendar and determine needs logistically
Must be able to take initiative, be mindful, and be a team player
Must have background supporting C-level executive
Must have an executive presence, as there is a lot of Sr Leadership interaction
Previous experienced with Concur (preferred)
Demonstrated excellent PC skills including software packages (e.g. Microsoft Word, Excel, and PowerPoint, E-mail, etc.).
Demonstrated effective oral and written communication skills for the purpose of conveying information to internal and external customers, or providing information via written reports or correspondence. Must be able to communicate professionally with senior managers and possess strong relationship management and customer service skills.
Demonstrated thorough knowledge and understanding of the Company’s operational procedures in assigned functional area.
Demonstrated excellent organizational and time-management skills with ability to prioritize own work.
Demonstrated ability to maintain confidentiality of information.
Demonstrated ability to handle multiple assignments and projects accurately and with attention to detail. Demonstrated follow-through and ability to complete multiple ongoing projects on time and within specified budget.
Demonstrated math skills for the purpose of maintaining budgets, reconciling invoices, or checking figures for accuracy.
Demonstrated problem-solving skills for the purpose of maintaining the daily flow of office work, answering questions, and resolving issues.
Some college preferred.
Band 8
What we offer
We’ll reward all your hard work with a great salary and benefits – including great room discount and superb training.
Join us and you’ll become part of the global IHG family – and like all families, all our individual team members share some winning characteristics. As a team, we work better together – we trust and support each other, we do the right thing and we welcome different perspectives. You need to show us you care, that you notice the little things that make a difference to guests as well as always looking for ways to improve - click here to find out more about us.
IHG is an equal opportunity employer.  Minorities/Females/Disabled/Veterans
Apply Now
Bringing True Hospitality to the world.
We want to welcome you to a world of bringing True Hospitality to everyone. When you join us at IHG®, you become part of our global family. A welcoming culture of warmth, honesty and a passion for providing True Hospitality.
We pride ourselves on letting your personality and passions shine, recognizing the individual contribution you make and supporting your ambition to learn and create your own career path. In making a difference to our guests and owners, colleagues and communities, every day is a chance to create great and unique experiences, in your own way.
With over 370,000 colleagues in nearly 100 countries sharing our values, there’s countless opportunities at your fingertips.
We’re growing; grow with us.
Job Summary
Perform a variety of advanced administrative duties of a highly responsible and confidential nature for a senior level executive responsible for a major functional area or division in order to support department/division business operations. Use experience and knowledge of company and executive priorities to make decisions on daily activities, key meetings, schedule changes, etc. Ensure an efficient and productive environment for executive.  Anticipate the needs of the assigned executive and proactively address and solve potential issues.  Reports to band 3 or higher positions (i.e. SVP, C level or President)
Your day to day
Essential Duties and Responsibilities
Primary tasks include:
managing calendar
managing complex international travel, gone every 3 weeks (flights, car service, hotel, details)
Lots of meetings with her team
expenses
project management, ad hoc projects
Organize, prioritize and expedite flow of work through assigned executive(s) office. Initiate follow-up actions, interpret and communicate executive’s instructions to other personnel, and perform high level administrative support duties for the executive as needed.
Act as gatekeeper for executive to determine importance of Adjust schedules, meetings and activities based on the executive’s daily priorities and activities which may change frequently. Anticipate potential conflicts in priorities and solve them appropriately.
May provide answers to immediate issues in the executive’s absence or contact the executive remotely to alert him/her of critical work situations. Provide guidance to individuals in executive’s reporting structure regarding division policies, procedures, practices, etc. in order to resolve problems or determine appropriate course of action.
Research and compile data from a variety of sources. May analyze and summarize data to provide executive with relevant information and/or recommendations for management decision-making.
Perform special projects for the executive or functional area, which may include coordinating and organizing various activities with a variety of personnel and assuming responsibility for completion.
Compose and type a variety of correspondence and draft correspondence for executive’s signature.
Maintain executive’s appointment calendar; coordinate meeting arrangements (i.e., facilities, contact applicable parties, etc.); make extensive international and domestic travel arrangements; coordinate activities to ensure smooth flow of business operation.
Organize and maintain relatively complex administrative and departmental records;
Monitor and report on the progress/status of various highly visible or sensitive projects as needed or requested.
Perform other support duties as assigned to facilitate the smooth operation of the assigned functional area.
What we need from you
Required Skills
Education – High School Diploma or equivalent combination of education and work-related experience
Experience – Typically 6-10 years secretarial experience and 5 years supporting Senior Management or equivalent work-related experience
Technical Skills and Knowledge –
Must be flexible and available outside of business hours (via text or email)
Must be proactive in anticipating needs, have the ability to look at the calendar and determine needs logistically
Must be able to take initiative, be mindful, and be a team player
Must have background supporting C-level executive
Must have an executive presence, as there is a lot of Sr Leadership interaction
Previous experienced with Concur (preferred)
Demonstrated excellent PC skills including software packages (e.g. Microsoft Word, Excel, and PowerPoint, E-mail, etc.).
Demonstrated effective oral and written communication skills for the purpose of conveying information to internal and external customers, or providing information via written reports or correspondence. Must be able to communicate professionally with senior managers and possess strong relationship management and customer service skills.
Demonstrated thorough knowledge and understanding of the Company’s operational procedures in assigned functional area.
Demonstrated excellent organizational and time-management skills with ability to prioritize own work.
Demonstrated ability to maintain confidentiality of information.
Demonstrated ability to handle multiple assignments and projects accurately and with attention to detail. Demonstrated follow-through and ability to complete multiple ongoing projects on time and within specified budget.
Demonstrated math skills for the purpose of maintaining budgets, reconciling invoices, or checking figures for accuracy.
Demonstrated problem-solving skills for the purpose of maintaining the daily flow of office work, answering questions, and resolving issues.
Some college preferred.
Band 8
What we offer
We’ll reward all your hard work with a great salary and benefits – including great room discount and superb training.
Join us and you’ll become part of the global IHG family – and like all families, all our individual team members share some winning characteristics. As a team, we work better together – we trust and support each other, we do the right thing and we welcome different perspectives. You need to show us you care, that you notice the little things that make a difference to guests as well as always looking for ways to improve - click here to find out more about us.
IHG is an equal opportunity employer.  Minorities/Females/Disabled/Veterans

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